Julien Couture Resource Centre (JCRC) Loan Policies

Students, faculty, staff and visiting scholars may borrow documents. You will need to have a JCRC account created in order to borrow materials. Privileges vary according to borrower category.

Professors (Full and Part-time) - Session (loan period, subject to recalls), 50 items, 2 renewals

Visiting Scholars - 28 days (loan period, subject to recalls), 10 items, 5 renewals

Bilingualism Studies (BIL) Students - 28 days (loan period, subject to recalls), 20 items, 10 renewals

Second Language Teaching (DLS) & Linguistics Students - 28 days (loan period, subject to recalls), 10 items, 10 renewals

Translation Students - 28 days (loan period, subject to recalls), 5 items, 10 renewals

English as a Second Language (ESL) & Français langue seconde (FLS) Students -Credit courses - 7 days (loan period, subject to recalls), 2 items, 10 renewals

English Intensive Program (EIP) & Programme intensif de français (PIF) Students - Intensive Programs - 7 days (loan period, subject to recalls), 2 items, 5 renewals

Staff - 7 days (loan period, subject to recalls), 5 items, 10 renewals

OTHERS - Please send an email to ilobcrl2@uottawa.ca to inquire about getting an account.                                                                     


Log in to your account to renew your items.

You can renew your items for the same period as the initial loan period. The new due date is calculated from the renewal date and not from the original due date.

Books can be renewed as long as:

  • No one requested or recalled them
  • Your total fines are lower than the maximum amount
  • The number of renewals is under the allowed limit

 Maximum fines under which renewals are allowed:

  • $10.00 (Clients with an active account with the Centre)                           


Courtesy notices are sent when an item is:

  • due to be returned in two (2) days
  • due on the very same day
  • overdue
  • available following a request
  • recalled (see under Recalls)

Students, faculty and staff: Notices are sent by default to your @uottawa.ca address. N.B.: If you provided a different email address upon your registration with the Centre, all notices will be sent to that address.

You are responsible for returning materials by the due date even if you fail to receive notice. Overdue fees will be applied for late returns.


All materials should be returned by the due date in order to avoid fines. See our rules on overdue materials (see below for details).

To check the due date for an item, Log in to your account.

When the Centre is open, you can return your items at the Reception desk or leave them in the return chute at the Centre’s main entrance.

After closing, items may be placed in the return chute at the Centre’s main entrance.                                                                    


Registered users can use the catalogue to place a hold on:

  • Books already on loan
  • Books in process

Click on Place Hold in the menu on the right hand side, and then enter your information. The book you have requested will be held for you for 2 days at the Reception desk of the Centre. Note that your request may be cancelled if a faculty member requests that we put the book aside for a course.


An item can be recalled when another user requests it and it is on extended loan, or overdue. If you have an item for an extended period and are planning to leave the region, make the necessary preparations to be able to respond to any recall during your absence.

Fines for recalled items are $2.00/day/item.

Outstanding accounts

Your borrowing privileges will be suspended if there are outstanding charges on your account:

  • Students, faculty and staff: $10 or more

StudentsIn order to graduate, or receive marks or transcripts, you must not have any outstanding charges. Unpaid accounts may be referred to a collection agency.                                                                                        

Rules on overdue and damaged materials

The following rules apply to overdue and unreturned Resource Centre materials.


  • Fines for overdue items are $1.00 per day per item.
  • Fines for recalled items are $2.00 per day per item.






 Reserve documents







*Fees are doubled ($2.00) when a user refuses to return an overdue reserve item.

**Fees are doubled ($4.00) for recalled DVDs, and Games.


Overdue Fine Calculations

  • Fines are calculated from the due date to the date the book is checked back into the Centre - when library opens.
  • Overdue fines are calculated for the days the Centre is open and closed.
  • It is the responsibility of borrowers to keep an eye on their Resource Centre account.


 Lost or damaged items





 CD-ROMs/DVD-ROMs (images)






The JCRC collection manager may also accept a replacement copy plus a standard $25 processing fee per item.


Long overdue fees

Fines on an item accumulate until it is declared lost, and lost item fees are charged. If you return an item after paying lost item fees on it, you are reimbursed for overdue fees, calculated from the item's due date to the day you returned the item.

Theft and vandalism

Anyone who damages documents or tries to remove documents from the Centre without authorization is subject to penalties including suspension or withdrawal of borrowing privileges and replacement or repair costs.

Appeal procedure

If you disagree with a penalty, you may appeal in writing to: Paco Lalovic, CRJC/RCJC Documentalist at ilobcrl2@uottawa.ca.